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Jobs and Education : Schools and Instruction

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June 12

Business Manager, Drexel University- Sacramento, CA

Job Overview: Our Sacramento, California campus is looking for a Business Manager. We are looking for an individual with financial and project management experience who is highly organized, can work independently, is a good problem solver, and has a proven ability to establish effective business, financial and personnel management systems working with confidential information. Qualifications: - Bachelor's degree in Business or related field - Experience with database software, records, and reports - A minimum of three years experience with budget or accounting duties Essential Functions: Bookkeeping and budget management a. Maintains DUS account records and tracks expenditures b. Maintains files for invoices and other relevant expenditure records c. Coordinates credit card expense tracking and submits reports to main campus (covers student services, career services, enrollment management, communications, and executive office d. Files monthly budget reports to Main Campus office of Finance and serves as primary liaison officer to Finance Office Facilities liaison a. Coordinates safety procedures with building owners, including fire and life safety drills, maintaining appropriate procedures and signage for building evacuation, and maintaining and distributing building safety manuals b. Coordinates DUS security matters, including building and office locks, front entry security, and coordination with building security officers and city police; maintains central key security for DUS. c. Manages relationship with representatives of the building owners for official opening and closing hours and days; effectively keeps and shares DUS calendar with DUS staff and building management staff. d. Monitors DUS HVAC, sanitation, and general cleanliness and coordinates scheduling of periodic cleaning as needed with building owners. e. Monitors student and staff parking access and coordinates with building management as needed for parking access. f. Serves as primary building warden for all health, safety and security matters. g. Serves as primary point of contact for building lease details and coordinates leasing matters with the Office of Facilities at Main Campus. Procurement Coordinator a. Facilitates bid acquisition for all major DUS purchases b. Coordinates all purchases with main campus procurement officers. c. Tracks DUS assets and maintains annual inventory of equipment. d. Maintains DUS supply levels and negotiates best pricing on supply purchases. Calendar Coordinator a. Provides primary coordination of DUS class schedule across college units b. Maintains calendar of facility use by DUS affiliates c. Maintains an effective core calendar showing DUS class schedules, events, affiliate facility use, and arrival of faculty and staff from main campus. d. Assists faculty and staff with travel arrangements. e. Maintains good working relationship with the Embassy Suites Hotel across the street from DUS. f. Assists with the planning and execution of DUS events as needed. g. Assists DUS staff in filing time sheets and leave reports. DUS Records a. Maintains DUS contact information for all constituencies, including staff, board of advisors, students, alumni, etc. b. Assists with record-keeping in banner and other university databases Staffing and Supervision a. Supervises receptionist and assists in reception coverage over 12-hour DUS operating hours. b. Coordinates staffing records to include leave reports, time sheets and other documentation, following up as needed for timely submission of all reports. c. In collaboration with the Associate Vice Provost, assists with staffing open positions. Supplementary Posting Information: Drexel University's mission is to serve students and society through comprehensive integrated academic offerings enhanced by technology, co-operative education, and clinical practice in an urban setting, with global outreach embracing research, scholarly activities, and community initiatives. Drexel University offers an attractive benefits package including tuition remission, a generous retirement package with matching funds (up to 11 percent) and an opportunity to join a talented team of professionals directly helping the University achieve its record growth and quality reputation. Background investigations are required for all new hires as a condition of employment, after the job offer is made. Employment will be contingent upon the University's acceptance of the results of the background investigation. Drexel University is an Equal Opportunity/Affirmative Action employer and is proactively committed to diversity and inclusion in all of its policies, practices and services. We are especially interested in qualified candidates who can contribute to the diversity and excellence of our academic community. To apply for this position, please apply online at: http://www.drexeljobs.com/applicants/Central?quickFind=77274 or visit www.drexeljobs.com and search for Business Manager (Sacramento, CA). The requisition number is 5397. For more information about Drexel University, please visit www.drexel.edu.

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June 4